by In this tutorial, you will learn how to implement SpringBoot Roles and Privileges. In this part, we would go on to understand the various roles and related privileges that are applicable to an Inventory Managment System. In the next part, we would then implement those in code.
Content
- InventoryMS Roles and Privileges SummaryAdmin
- Inventory Admin/Manager
- Sales Admin/Manager
- Warehouse Staff/Personnel
- Procurement Admin/Manager
- Customer Support
- Auditor
- Customer
- Supplier
- Finance Admin/Manager
1. InventoryMS Roles and Privileges Summary
Here, we would think about the possible roles that may be available in an Inventory Management System. The roles may vary depending on how detailed your system is or the structure.
Below are some of the main roles you may have in an Inventory Management System.
| Role | Description/Privileges |
| Admin | Full control over all the data in the system including users, inventories, financial transaction and more |
| Inventory Manager | Manages products, stock, suppliers, and reports |
| Sales Manager | Manages orders, customers, and sales reports |
| Warehouse Staff | Update stock levels, manage orders and shipments |
| Procurement Manager | Manage suppliers, purchase orders, and stock levels |
| Customer Support | Handle customer queries and order statuses |
| Auditor | Read-only access to all entities |
| Customer | View products, place orders, track shipments |
| Supplier | Manage their own products and view orders |
| Finance Manager | Handle payments and financial reports |
2. Admin/Super-Admin/Super-User
The Admin or Super-Admin (sometimes called Super-User) role has full control over the system, managing users, inventory, orders, and more. It could have the following privileges
| CREATE_USER | UPDATE_USER | DELETE_USER |
| VIEW_USER | CREATE_ROLE | UPDATE_ROLE |
| DELETE_ROLE | VIEW_ROLE | MANAGE_PERMISSIONS |
| CREATE_PRODUCT | UPDATE_PRODUCT | DELETE_PRODUCT |
| VIEW_PRODUCT | CREATE_ORDER | UPDATE_ORDER |
| DELETE_ORDER | VIEW_ORDER | CREATE_SUPPLIER |
| UPDATE_SUPPLIER | DELETE_SUPPLIER | VIEW_SUPPLIER |
| VIEW_REPORTS |
3. Inventory Admin/Manager
This role handles all inventory-related tasks, including managing products, stock levels, and supplier relationships and has the following privileges.
| CREATE_PRODUCT | UPDATE_PRODUCT | DELETE_PRODUCT |
| VIEW_PRODUCT | VIEW_STOCK_LEVEL | ORDER_STOCK |
| CREATE_SUPPLIER | UPDATE_SUPPLIER | VIEW_SUPPLIER |
| VIEW_INVENTORY_REPORTS |
4. Sales Admin/Manager
The Sales Manager is responsible for managing customer orders, tracking inventory, and generating sales reports. The following privileges could be applied.
| VIEW_PRODUCT | VIEW_STOCK_LEVEL |
| CREATE_ORDER | UPDATE_ORDER |
| DELETE_ORDER | VIEW_ORDER |
| VIEW_SALES_REPORTS | VIEW_CUSTOMERS |
5. Warehouse Staff/Personnel
This role deals with managing stock levels, handling shipments, and updating inventory statuses.
| VIEW_PRODUCT | VIEW_STOCK_LEVEL |
| CREATE_ORDER | UPDATE_ORDER |
| DELETE_ORDER | VIEW_ORDER |
| VIEW_SALES_REPORTS | VIEW_CUSTOMERS |
6. Procurement Admin/Manager
Handles all procurement activities, including managing supplier relationships and purchasing stock.
| CREATE_SUPPLIER | UPDATE_SUPPLIER |
| VIEW_SUPPLIER | CREATE_PURCHASE_ORDER |
| VIEW_PURCHASE_ORDER | APPROVE_PURCHASE_ORDER |
| RECEIVE_PURCHASE_ORDER | VIEW_STOCK_LEVEL |
7. Customer Support
This role manages customer queries, order statuses, and tracks shipments.
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8. Auditor
This role only has read access to the system for auditing purposes and cannot make any changes.
| VIEW_PRODUCT | VIEW_ORDER |
| VIEW_SUPPLIER | VIEW_USER |
| VIEW_REPORTS | VIEW_AUDIT_LOG |
9. Customer
For customers using the system to view and place orders.
| VIEW_PRODUCT | PLACE_ORDER |
| VIEW_ORDER_STATUS | CANCEL_ORDER |
| UPDATE_PROFILE |
10. Supplier
If your system allows suppliers to log in and manage their products and orders, you can define this role.
| VIEW_ORDERS | VIEW_PRODUCT |
| UPDATE_PRODUCT_DETAILS | VIEW_PAYMENT_STATUS |
11. Finance Admin/Manager
Handles all payment and financial reporting tasks, including processing payments and generating financial reports.
| VIEW_ORDER | PROCESS_PAYMENT |
| VIEW_PAYMENT_STATUS | VIEW_FINANCIAL_REPORTS |
